Update from Payroll Committee

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Fellow Pilots,

Following ratification of our new Collective Bargaining Agreement, the Executive Board and Payroll Committee have been working with the company to ensure the agreement’s new compensation provisions are implemented accurately and on schedule.

We want to provide several important updates regarding Parental Leave, July retroactive pay, August contractual changes, profit-sharing, the new crew pay system, and retention bonus calculations.

Parental Leave: The Union is aware that some pilots have had requests under the new parental leave provision denied since the CBA was ratified. Your Executive Board has been working with the Company to resolve this issue and is currently finalizing the administrative process. We will provide an update to the membership once the process is complete.

July Retroactive Pay and Overages

Retroactive pay for July guarantees will be paid August 15.

For example, a 12th-year Captain with a non-prorated 70-PCH July line holder guarantee will receive:

70 PCH × ($320 − $232) = $6,160 in retroactive guarantee pay.

All July overages—including VFN, ABG, and per diem—will also be paid August 15 using the newly applicable rates.

Pilots should remember that several provisions of the new CBA did not become effective until August 1 and therefore do not apply to July flying. These include:

  • The 5-PCH minimum per Flight Duty Period under Section 3.D.5
  • 100% deadhead pay • ABG for qualifying rental-car surface deadheads exceeding one hour
  • 200% Junior Assignment pay

Additionally, pursuant to the Contract Implementation LOA, all PREM from July has been converted to ABG because every pay step increased by more than 30%.

Your July Tableau report should now accurately reflect your overages.

August Pay Provisions

Several contractual improvements became effective August 1, including:

  • The 5-PCH minimum lookback under Section 3.D.5
  • 100% deadhead pay
  • ABG for qualifying rental-car deadheads exceeding one hour
  • 200% Junior Assignment pay
  • Applicable VFN and overtime premiums
  • An additional hour of Early Report pay when a reserve pilot reports early at the company’s request following a reserve call

Because July overages must first be processed, Crew Pay is not yet able to accurately display all of these provisions in CPI/Tableau.

The company has stated that the necessary system changes will be completed in time for August overages to be paid correctly on September 15. The company currently expects the updates to become visible in Tableau by September 1 and anticipates issuing additional information by that date.

The Union Payroll Committee will have volunteers available following the update to assist pilots in reviewing their pay and identifying potential discrepancies.

We have also emphasized to the company that these changes must be visible with sufficient time for pilots to review their records before the applicable JIRA filing deadline.

For now, pilots may hold off on filing JIRAs solely because items such as the 5-PCH minimum or increased deadhead credit are not yet appearing.

Questions regarding pay implementation may be directed to payroll@apa2118.org.

Profit Sharing and Union Dues

Following the Local’s exit from trusteeship, the Executive Board reviewed our bylaws and determined that union dues should not be deducted from company profit-sharing payments.

The Board has now received confirmation of that interpretation from Fred Zuckerman, General Secretary-Treasurer of the International Brotherhood of Teamsters.

Beginning with the profit-sharing payment expected August 19, union dues will not be deducted from company profit-sharing payments.

The company has confirmed that UKG has been updated accordingly.

New Crew Pay System

The company has partnered with AI Crew Solutions (AICS) to develop a new crew pay system.

Although the system remains under development and must be updated to incorporate the provisions of our newly ratified CBA, the company has provided the Union Payroll Committee with access so we can begin evaluating the system before implementation.

Among the anticipated improvements are:

  • Live reconciliation of items currently processed manually after the end of the month, including ADD days, leaves of absence, and certain DTG adjustments
  • Scheduling-system updates twice per hour rather than once per day • Improved tracking and visibility of pay protection
  • A built-in method for reporting pay discrepancies directly to Crew Pay
  • Read-only Union administrative access, including complete pay history, to better assist pilots with contract education and pay-related representation

Early Union access is important. It allows us to understand how the new system will administer our contract, identify issues before implementation, and ensure pilots have meaningful representation when questions or disputes arise.

In conclusion, the Payroll Committee appreciates the company’s recent efforts toward greater transparency and collaboration surrounding the new payroll system. We remain focused on ensuring these improvements translate into a more accurate, transparent, and reliable payroll process for our pilots.

Retention Bonus Calculations

Finally, the Union continues to review the company’s methodology for calculating individual retention bonus payments.

Under the agreement, within 30 days following July 31, the company will provide each pilot with their final retention bonus calculation.

The Union has raised several concerns regarding the methodology used to calculate amounts previously communicated by the company. Discussions remain ongoing, and we are working to resolve those concerns before final calculations are issued.

Once a pilot receives their final calculation, they will have 30 days to formally protest the amount with the company.

The Union will provide additional guidance regarding the protest process once that period begins.

Do not assume that a previously communicated retention bonus estimate is necessarily your final contractual amount. Pilots should carefully review the final calculation when it is issued, and the Union will provide assistance as necessary.

The implementation of a new agreement involving this many compensation changes is a significant undertaking. The Payroll Committee will continue working directly with Crew Pay to ensure the provisions pilots ratified are implemented accurately, transparently, and within the timelines required by the agreement.

Fraternally,

APA Teamsters Local 2118

2026 Q1 Newsletter – Payroll Committee Update

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Payroll Committee Update

The payroll committee now has 2 new members, Sam Seidman and Lance Blight and we are looking to bring on 1 or 2 more. Contact gharris@apa2118.org if interested. Otherwise, please contact the committee for all assistance at payroll@apa2118.org from your personal email with your contact information (including phone number) handy. If you have a JIRA response, which we highly recommend before you contact the committee, forward that to yourself and then to us. It is easier for us to QA crew payroll’s corrections than it is to analyze a grossly incorrect pay report. From that we will answer or contact you with additional questions to understand the sequence of events. Please click [here] for our full committee update.

Sick calls with insufficient sick balance

  • The current pay system cannot automatically apply partial sick hours to a pairing. If your sick balance as of the next month’s mid period paystub will be insufficient to cover a sick call within current month, but you want sick used to the extent possible, do a JIRA.
    • Ex: Pilot calls in sick for a 7 hour trip in March. Their end of March paystub shows 3 hours of sick pay. They can add 2 hours for what they’ll have on April 15th (5 hours), but this still does not cover the 7 hours. If the pilot does no JIRA they will lose all 7 hours, deducted from guarantee if <70 hours. If they do a JIRA, they will receive 5 PCH and -2 DTG and their sick bank will go to zero.

ABG and sub 70 hour lines – remember, transactions during SAP are not ABG

  • Merlot does not identify initial award line credit value when schedules come out. View Bid Award on G4 connect for actual PCH value factoring in things like duty rig, half DH, etc. to know if you are at or below 70.
  • Reassignments and over blocking are also not ABG if < 70 hours.

Access to pay post employment if departing

  • HRSystems@allegiantair.com can set you up with post employment UKG access for final paystubs, W-2s, etc.
  • Additionally, Download and save your final pay report; or email crew.payroll@allegiantair.com to get final audit.
    • These can be complicated and you may need to reach out to our committee for assistance, but try and follow the below guidance first.
    • How to evaluate pay when leaving:
      • As one example, a pilot might leave effective April 20. Prior to leaving, their pay sheet shows 70 hours guarantee and they had picked up 11 ABG, 3 PREM, and 4 VFN.
      • April 15, before they leave they should get April 1-15 35 hours plus March Overages.
  • Usually within a week or two from leaving, they’ll get:
    • Prorated Guarantee for April 16-20th (5 days x monthly guarantee/days in bid month regular pay). This equates to 11.67 hours.
    • 11 ABG, 3 PREM, 4 VFN.
    • Unused vacation payout

Minus Values on UKG paystubs

  • Pilots continue to have confusion with negative values being applied on paystubs.
    • For example, a pilot took 2 weeks of vacation in March, 40 hours. This is reconciled on April 15th paycheck as additional pay (they already got paid for thier guarantee in March, vacation wasn’t used then), so a negative 5 hour adjustment needs to take place to ensure the pilot arrives at half or prorated guarantee (40-5=35) and is not overpaid.
      • In the pilot who was leaving’s example, if they had 8 hours of sick calls in April before leaving, they would get 3.67 hours of regular pay and 8 hours of sick pay to arrive at prorated guarantee.

Tableau Daily Updates

  • If you don’t have these, please sign up. Hit the eyeball watch button in the blue header. Watch the “total” box in the top right to make sure it goes up or down according to what you’d expect. If not there is a problem.

Secretary-Treasurer Update

Please be reminded that the union should be notified whenever a pilot begins or ends a leave of absence.  It is very helpful for our dues coordinator and bookkeeper, Kristin Lancaster, to proactively be aware of the reason for the leave, expected length, etc, so that expectations and options can be discussed and unwanted fees or penalties do not accumulate. Generally speaking, military leaves allow a pilot to continue active membership without dues payment (Bylaws 16.C.5), pilots on other leaves are required to pay $62.98 per month (Bylaws 17.A) or take a withdrawal card (19.C).  Please also be aware of Bylaws 16.C.2 if you have any ambitions on being elected to an officer position in the future.  Also note that there may be some dues owed for the month beginning or returning from leave if sufficient dues were not collected from earned income. Pilots on honorable withdrawal are able to use AMAS while on leave as we recognize the importance of that service while on leave. They are also able to observe GMMs. Finally, if you leave the company, please also reach out to request a withdrawal. Kristin may be reached at duescoordinator@apa2118.org.

 

Fly safe,
Payroll Committee
payroll@apa2118.org

2025 Q2 Payroll Committee Update

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Payroll Committee Update – Midyear 2025

As we reach the halfway point of the year, we understand that our pay being correct is very stressful and demanding on the pilot outside of the flight deck duties. We want to continue the education and help all that reach out as much as we can.

This Quarter we want to focus on 3 key points:

1. Confusing JIRA Responses

We know that sometimes you file a JIRA thinking your pay is wrong and get a response that leaves you feeling more confused and disappointed. If you feel they are incorrect, or you just want a fellow pilot to help explain it, please forward your JIRA to us at payroll@apa2118.org.

2. DTG (Drop to Guarantee)

When you drop a trip or trade it to another pilot with no sick time used to cover the time lost, any trip picked up out of Open Time or a VFN will consolidate that time lost first before being ABG (Above Guarantee) pay.

Example:
You drop a 4 PCH trip using DTO in Merlot and you opt not to use Sick Bank. Then you get awarded a 6 PCH VFN. You will be paid as such: 4 PCH + 2 ABG = 6 VFN.
The 4 PCH you dropped needs to be fulfilled before the ABG is counted.

3. ADD Days (Composite Lines Only)

These are only on Composite Lines. They hold no monetary value—the 4 PCH listed is only used to determine how many you need to have on your schedule to satisfy the line value for the month.

  • i) Open Time will not count towards ABG if you have ADD Days remaining in your month. Each 4 PCH picked up will remove 1 ADD Day.
  • ii) Trip Trades between pilots will count towards ABG and will not remove an ADD Day. Non-Premium may be allocated in this trade if the pilot you are taking the trip from is below 81 PCH. It is the pilot’s responsibility to be aware of this.
  • iii) VFN’s will count towards ABG and will not remove ADD Days. VFN’s may be picked up on ADD Days and will still be paid ABG.

We have added a Forum chat that will help open dialogue with how you would like to be educated moving forward. Please help us by participating.

In Solidarity,
Gregory Harris, Brandon Wood
Payroll Committee

2025 Q1 Payroll Committee Update

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Here are some reminders before we start summer flying. 

 

Our Union site does have a FAQ section in the Payroll Committee tab, please take the time to review those questions.

 

PAY ERRORS 

Expect to have a pay error come up anytime you are PPSK’d.  A few examples of some of the most recent and common offenders: 

  • Pilot’s duty was canceled for what was an off day pickup, ABG trip falls to PCH.  
  • Pilot’s duty was canceled, 4 hour min day (because it was an RON trip) disappeared and they were left with only the block time. 
  • System not stacking PPSK + OT.  If you are PPSK and SUBSEQUENTLY, on your own accord, pick up an OT trip, pilot to pilot trade, or are awarded a VFN, the ABG pay from this needs to stack on top of existing pay.    

Also expect pay errors whenever you are delayed into a day off or other next day assignment, awarded a VFN on top of existing work, or are reassigned.  

MULTI DAY TRIPS 

As we are in the midst charter season, note that crew payroll’s software is not accurately capturing ABG when going past 11:59 p.m. into an additional calendar day on RON (remain overnight) trips. Once a trip has a 117-rest period, it is classified as a RON trip. With these, there is a 4 hour calendar day (12 am-11:59pm) minimum PCH, so once it goes past 11:59 pm into a second, third or fourth calendar day it is eligible for the highest of block flown/scheduled per calendar day or 4 hours per *each* (not average) calendar day. 2:01 a.m. is specific to whether a pilot is eligible for a comp day and whether those 4 hours from the last calendar day should be ABG or not…this is only applicable if the pilot was supposed to finish before midnight on an RON trip but was then delayed past 2 am into a day off.   

Pay with these trips is frequently wrong. Crew Payroll should be auditing to correct this about a week or two after trip completion, but you must remain vigilant!   

Please note this is for scheduled or actual RON trips and does not apply for our normal day trips. If the trip is PPSK’d, you are still eligible for the 4 hours (minimum) from each day.   In rare cases, the “overnight” may be during the day…this is the case when it is used as 117 rest to reset the duty limits.  

Example : Day 1 – SFB-TLH BWI 

                  Day 2 – BWI-TLH-SFB 

On day 2 the duty off is 11:36pm, if the charter is delayed and you block in any time into day 3 (12:00 am or later), the pilot will be owed 4 additional pch. If it’s delayed past 2:00 am into a day off, then a Comp Day is required and these additional 4 hours of pch shall be abg. 

The 4 hours min calendar day in this example is unique to this pairing and should not be merged with other pairings such as a day trip pairing in the afternoon on the same day the RON trip concludes. If overnight trips are canceled, pay should remain at a 4 hour minimum per scheduled calendar day.  

Additionally, be wary of crew payroll software merging 2 min days into one 8-hour day. This can cause issues particularly if crossing months. For example, a pilot is below guarantee one month and above the other month, or in premium one month and not the other. It has also caused issues with a same day VFN conflict “greater of” rules. Due to the complexity, reference the RON GSA on the union website or feel free to reach out to payroll@apa2118.org for guidance!

COMPOSITE LINES 

We have been noticing an uptick in errors on composite lines. 

  • Pilot to Pilot trades (no matter the donor line type) DO NOT remove ADD days. Please remember the Non-Premium rules when doing these trades. If the pilot you are taking a trip from is under 81PCH the trip will only be ABG for you, not premium (note: it may still show as premium, but it will move upline premium to PREM). Your threshold to earn premium will be moved to a credit threshold higher than 81 pch. Non-Premium column is not pay, it is a place holder to serve this purpose by raising the threshold that ABG rolls to PREM. 
  • VFN awards DO NOT remove ADD days. Junior assignments do not remove ADD days.  

Please note if you do want to pick up open time from the company open time folder in Merlot and you have ADD days remaining on your schedule at the time the transaction is conducted, the company will remove ADD days.  It can get more complicated than this but expect 4 hours of ABG from these pickups to be removed per ADD day removed, with one ADD day removed per 4 hours picked up from OT. The pilot would need to wait until after all add days are removed from his or her schedule to ensure any company OT pickups remain ABG. Note: this also applies to swapping for higher credit trips with open time.  The positive delta removes ADD days and ABG pay is removed. 
 

JIRAs 

Please forward all questionable JIRA replies (any in which they did not fix as directed) to us for triage and we will either fix if crew payroll is wrong or provide clarity as to why crew payroll is correct or provide guidance for a grievance if it is a contested issue. Attach a copy of the latest Tableau pay report and Merlot schedule. 

 

New Crew Payroll Resouces 

The company has updated their resources to educate pilots on how to view your paysheet, what the columns mean, etc.  While it is overly simplistic and does not address the numerous faults and glitches in the pay system, it is a good baseline to understand the pay reports when everything goes right.  It can be viewed at the below link. https://allegiantair0.sharepoint.com/sites/CrewServicesSupport/SitePages/CrewPay.aspx 

Please be vigilant on your pay and always reach out to us via the FAQ feature or Payroll@APA2118.org if you have any questions. We usually answer within minutes. 

Greg Harris and Brandon Wood
Payroll Committee 

 

 

 

 

 

 

Payroll Committee: Home Study Payment Error Resolved

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Fellow Pilots,

The union identified an error with the payment of home study courses in 2021, only affecting pilots who were furloughed. To remedy the situation, the company has agreed to pay 3 hours of home study pay at the relevant CBT rate in February 2021 ($35 for FOs) to make these pilots whole. If you were sent this email, you are receiving the payment which was made on December 31st.

If you are no longer employed here and you do not receive the payment, I would advise you reach out to payroll_dept@allegiantair.com for assistance.  If any further help is needed, please contact me.

Thank you,

Greg Harris

Allegiant Pilots Association Local 2118 Payroll Chairman

payroll@apa2118.org